Assembly Logo

2026 Colorado State GOP Assembly

Countdown & Operations · CSU Pueblo · Massari Arena
Saturday, March 28 — T-14 Days
TODAY
Emails: County Chairs + Candidates
Tonya / Christy / Sean
  • County chair email: credentialing/teller representation form
  • Candidate email: inform them of county chair outreach
  • Get Britta approval on draft agenda + payment addendum
  • Google Form for county officer representation
TODAY
Payment Processing Addendum
Sean / Britta / Richard Keck
  • Britta + Richard Keck to approve service terms
  • Once approved: invoices go out immediately
  • Fallback: mailing checks if no ACH approval
TODAY
Safety Plan Draft
Tonya / Sean
  • Finalize safety plan document
  • Lanyard color system: Red/White/Green/Yellow/AP
  • Checkpoint process, seating rules, guest policy
  • Copy-paste sections into emails
TODAY
Caracas System Backup
Sean
  • Manual snapshot of delegate/caucus system
  • 60 counties reported, 9,500 attendees, 8,300 delegates
  • Craig Steiner has God-mode access — zero security
  • Monitoring for unauthorized changes
TODAY
Guest Policy Email — Marla / Joanne
Tonya
  • Colored lanyards designating reason for attending
  • Closed event — designated roles for all attendees
  • Guest seating limited, first-come first-serve
  • Guests cannot sit in delegate sections
TODAY
Bylaws Research — Delegate Badge Fees
Sean
  • Dave Williams ran a bill to make delegate attendance free — did not pass
  • Bylaws allow charging but don't require payment
  • Some counties (El Paso, Douglas) reportedly withholding collected fees
  • Document posted to internal reference for staff
TONIGHT
Caracas Data Extraction
Sean
  • Wait for today's county assemblies to report in
  • Extract updated candidate/delegate lists
  • Cross-reference with existing tracker
Sunday, March 29 — T-13 Days
CHECK
Invoices Sent?
Sean / TVB
Verify all outstanding invoices from payment processing system have gone out.
TBD
Go over edits to Friday/Saturday agenda tabs
Sean / TVB / Christy
Review and finalize Friday + Saturday agenda content in Mission Central spreadsheet.
TBD
Email Safety Plan to all leadership
TVB

Send to: Victor Marx team, Todd's team, Britta, Alec, Richard Keck, Adrienne, Maria, Priscilla, Nancy, Wayne Williams

SEAN
Add FAQs to Webapp
Sean
Add county chair questions + answers to webapp FAQ so delegates have reference.
TBD
Email Heidi/Brielle — Updated Mega Form link
TVB
Vendors need newest updated megaform link.
ORDER
Order 5,000 stickers with logo for bags
Sean / TVB / Christy
Stickers go on canvas bags Wednesday 4/8. Due to Christy: 1153 Sapinero Drive, Pueblo West, CO 81007
UPDATE
Megaform invoice addendum
Sean
"Signage, vendor and/or candidate tables, hospitality rooms, and CO GOP WebApp advertisements, etc. will not be set up until invoices are paid in full."
DRAFT
Welcome Email — Delegates, Alternates, Candidates, Chairs, Volunteers
Sean / Christy / TVB

Includes: safety checkpoint info, lanyard system, webapp link, QR code mention, hotel link, Q&A for chairs.

NEW POLICY: Lanyards must be returned each time you exit the facility. Re-entry requires lanyard retrieval + new ID documentation if lanyard not returned. No exceptions.

QUESTION
Webapp ad spot — $50 digital ads
Sean / TVB

Tonya wants to sell $50 digital ad spots on the webapp. Need to determine:

  • Ad size/specs
  • Where ads display in the app
  • Submit artwork to info@cologop.org?
  • Updated megaform already has this option
Monday, March 30 — T-12 Days
8:00 AM
Email updated Mega Form link to Alec
TVB to Alec
  • Change form settings BEFORE sending email to allow responses
  • Copy and paste NEW form link into the email
  • Form: Google Form Settings
AM
Representation email to county chairs
Sean — from info@cologop.org
Credentialing/teller representation form. Include new Google Form link.
AM
Touch base with Nancy re: CRCAS completion
TVB / Christy / (Sean)
Status check on delegate data entry. Only 15 of 64 counties entered as of 3/28.
AM
Email candidates/county chairs re: CRCAS voter data
TVB / Christy / Sean / Nancy — from info@cologop.org
Remind candidates they can pull voter data from CRCAS.
AM
Need Program Layout
Alec
TBD
Confirm CSUP walkthrough with Priscilla + Brandon
Christy
TBD
SRDA Vans
Christy
TBD
Badge Fees Email — Fiduciary Responsibility
Sean — from info@cologop.org
BCC: Sean, TVB, Christy, Britta, Alec. Re: badge fee payments, fiduciary responsibility of county chairs collecting on behalf of state party.
EOD
Resolutions deadline (full stop)
Resolution Chair
Tuesday, March 31 — T-11 Days
9:00 AM
Victor Marx Security Team Meeting
Sean, TVB, Christy — text Todd to remind him

Teams link: Join Meeting

Meeting ID: 256 339 342 338 1 • Passcode: pb6ME94k

  • Todd has their emails and info
  • Share safety plan + persons of note
  • Coordinate private security with campus security
  • Agree on escalation handoff protocol
TBD
Double check resolutions final written product
Sean
Document goes to Sean to be added to QR code located in the webapp.
Wednesday, April 1 — T-10 Days
11:00 AM
Team Meeting (Zoom)
Britta, Alec, Tonya, Christy, Sean, Richard Keck, Adrian, Nancy, Priscilla, Maria
  • Required attendance — next-to-last meeting before assembly
  • Sean: mention Caracas security precautions (psych approach for Nancy)
  • Go over county chair questions — prepare answers for webapp + Thursday zoom
TBD
Assign volunteers to committee chair tabs
TVB
EOD
County representation form deadline
County Chairs
Credentialing/teller officer names due back.
DUE
Stickers due to Christy
Sean
Ship to: 1153 Sapinero Drive, Pueblo West, CO 81007
Thursday, April 2 — T-9 Days
TBD
Vice Chair Election (Zoom)
Party Leadership
  • Joe Altman running for chair — announced today
  • All county chairs should be present
AFTER VC ELECTION
County Chair Informational Meeting
Tonya / Christy / Sean
  • Piggyback meeting after vice chair adjournment
  • Assembly process overview, Q&A
  • Answer questions submitted via form
  • Alec + possibly Britta on the call
  • Credentialing/teller roles explained
  • Badge fee status — counties not paying? Put on blast in front of other counties
  • Candidate nomination lists — each campaign must submit names of people attending to nominate
  • Hospitality rooms still available — campaigns should act quickly
Friday, April 3 — T-8 Days
ALL DAY
Follow up on county representation form responses
Tonya / Christy
ALL DAY
Compile Q&A from county chair submissions
Sean
Build FAQ answers from submitted questions for distribution.
Saturday, April 4 — T-7 Days (One Week Out)
ALL DAY
Supply orders finalized
Britta / Alec
Lanyards, badge stock, pens, highlighters, tubs, signage — all ordered.
ALL DAY
Finalize radio programming plan
Sean / Todd
Sunday, April 5 — T-6 Days
Open — catch-up day
NOTE
Christy in DC (4/4 through 4/7)
Christy
Monday, April 6 — T-5 Days
ALL DAY
Print signage — rules, directional, county check-in
Tonya
ALL DAY
Finalize persons of note / security briefing doc
Sean
NOTE
Christy in DC
Christy
Tuesday, April 7 — T-4 Days
ALL DAY
Final supply check — everything ordered and confirmed
TVB / Alec
NOTE
Christy in DC (last day)
Christy
Wednesday, April 8 — T-3 Days
11:00 AM
Team Meeting #2 (Zoom) — Final Pre-Assembly
Full leadership team
Last meeting before assembly. Required attendance. Final assignments + open issues.
ALL DAY
Put stickers on bags
Host Committee
ALL DAY
Print: Table #s/names, QR code signage, laminate
TVB / Sean
  • Table numbers and names for vendor/candidate tables
  • QR code signage — laminated — for every building + hallway
  • Print from webapp printable assets page
ALL DAY
Final delegate packet prep
Delegate Packet Subcommittee
ALL DAY
Radio programming — frequency-lock all units
Sean
ALL DAY
Collect candidate nomination lists
Tonya / Christy
Each campaign must submit names of people attending to nominate for security check-in.
Thursday, April 9 — Arrival & Setup Day
tap for details
TBD
Pickup from Printer
Printing Subcommittee
Ballots, programs, resolutions, signage
  • Confirm all print quantities match delegate count (~4,500)
  • Pick up laminated rules posters, directional signs, lanyard color guides
  • Pick up printed ballots for all races (US Senate, Governor, Lt Gov, SoS, AG, Treasurer)
  • Pick up programs and resolutions packets
  • Printer: Copies In a Flash, Pueblo
View Rules Poster asset →
tap for details
TBD
Venue Walkthrough
CSU Pueblo — Occhiato & Massari
Walk all spaces, confirm table layouts, power access, ADA routes
  • Confirm table layout in Massari Arena main hall + Occhiato Ballroom
  • Verify power outlets at candidate table locations
  • Walk ADA accessible routes from parking to registration to assembly hall
  • Identify overflow seating areas (capacity ~4,000 + 800 overflow)
  • Locate restrooms and confirm directional sign placement
  • Contact: Brandon Samora (OSC/Massari) — (719) 214-7936
tap for details
TBD
Security Briefing
Todd Whittemore + Victor Marx team
Radio distribution, incident room walkthrough, dead zone check
  • Distribute Baofeng BF-888S radios — frequency-lock before handing out
  • Walk Tier-1 personnel + spouses to incident room (Admin Bldg Basement)
  • Test all 3 channels: Ch1 General Ops, Ch2 Security, Ch3 Emergency
  • Check for radio dead zones in basement and stairwells
  • Review pre-ban list: Parella, Varela, Salem
  • Review 3-level escalation protocol: Code 1 / Code 5 / Code 10
  • Todd Whittemore (CSU Security) — (719) 406-2105
View Radio Reference card → View Escalation Protocol →
tap for details
TBD
Tech Setup & Wi-Fi Test
Sean Steele + CSU IT
Custom SSID + captive portal, screen check
  • Test custom SSID + captive portal (Brandon Samora routing to CSU IT)
  • Screen check with Tyler Lundquist (Media Center) — (719) 469-0079
  • Verify projector/screen connectivity in Massari main hall
  • Note: CSU IT Help Desk closed Saturdays — all issues must be resolved Thursday
tap for details
TBD
Signage Placement
Printing Subcommittee
QR codes, rules signage, directional signs, lanyard guide at registration
  • Post laminated rules posters in every room and hallway (bright red, large font)
  • Post lanyard color guide at registration station
  • Place QR code / "Text to 5-digit code" signage at multiple locations
  • Place directional signs: Registration, Assembly Hall, Vendor Area, Restrooms, Media Area
  • Verify all signage is ADA-height compliant
View Rules Poster → View Lanyard Guide →
tap for details
TBD
Delegate Packet Assembly
Delegate Packet Subcommittee
Sort packets into plastic tubs by county. Add stickers to bags.
  • Sort delegate packets into labeled plastic tubs — one per county (64 counties)
  • Add stickers to canvas bags
  • Include: program, resolutions, ballot info, rules of order
  • Stage tubs at registration area for Saturday morning
9-10 AM
Team Arrivals — Pueblo
Tonya / Maria / Sean / Team
  • Tonya: arrives 9-10am, rooms at Spring Hill for 9th/10th/11th + Airbnb Wed night
  • Maria: arrives Wednesday, Airbnb Wed night, hotel check-in Thu afternoon
  • Sean: command post setup — desk, computer, monitor, radios, whiteboard/easel
  • All team members must confirm ETA at Apr 1 team meeting
TBD
Security Walkthrough — Show Incident Room Route
Todd / Tonya / Sean
  • Walk all Tier-1 people + their spouses through incident room route
  • Incident room: Admin Building Basement
  • Verify exit routes, entry points, dead zones
  • Distribute printed persons-of-note doc to security team
TBD
Sean Command Post Setup — Foyer Overlook
Sean
  • Friday position: foyer overlook (glass room at top of stairs by elevator)
  • Eyes on: ballroom, vendor hall, main entry point
  • Saturday: moves to Massari overlook above arena checkpoint
  • Equipment: desk, laptop, monitor, radios, whiteboard/easel, maps
  • 2 military assistants for radio ops + command support
  • Radio transcription blotter running — all comms logged
Friday, April 10 — CD Assemblies
Early AM
CD Assembly Setup
Occhiato Ballroom
AM
Candidate & Vendor Table Setup
Occhiato Grand Foyer & Hallway
Vendor tables: $175 each. Candidate tables: $150 each.
TBD
Congressional District Assemblies Begin
Occhiato Ballroom
Each CD gets designated time block. Designation by Assembly + Vacancy Committee paperwork required.
During CDs
Packet Sorting by County
Delegate Packet Subcommittee
Evening
Centennial Dinner
Location TBD
Included in safety plan scope
Friday Vendor / Candidate Tables
Occhiato Ballroom — Friday Vendors & Candidates

Booth assignments from mega form submissions. Table numbers TBD.

Levon Stilson SD11 Candidate — CANDIDATE table
Shannon Andersen Mikesell4Governor — CANDIDATE table
Scheduling Michael Allen Michael Allen for AG — CANDIDATE table
Aubree Adams Every Brain Matters — VENDOR table
Frank Vaughn COS Action — VENDOR table
Jay Liu Local First Alliance — VENDOR table
Rep. Scott Bottoms Candidate for Governor — CANDIDATE table
Maria Orms Candidate for Governor — CANDIDATE table
Marla Reichert Victor Marx for Governor — 4x CANDIDATE tables + hospitality room
Saturday, April 11 — State Assembly (~4,500 expected delegates)
6:00 AM
Candidate Table Setup & Signage Hanging
60 min Main hall + hallways
Run by candidate POC
7:00 AM
Registration / Credentialing Begins
120 min Adrienne Sandoval — Credentials Committee
DL scan + delegate list check. Badge fees: $50 delegates, $40 alternates. ~4,500 expected.
  • 6-step check-in: metal detector → lanyard → ID check → flag if not listed → badge fee → packet
  • Adrienne Sandoval (Credentials Chair) — (970) 222-3238
  • Checks preferred over CC (no processing fees)
  • Non-listed attendees: document on paperwork, flag for Credentials
View Check-In Procedure poster → View Lanyard Guide →
7:00 AM
Delegate Packet Distribution
120 min Delegate Packet Subcommittee
Packets in plastic tubs by county
8:30 AM
Weatherman Station Goes Live
15 min Radio controller — Ops center
All radios on + tested
8:45 AM
Final Radio Check — All Carriers Confirm
15 min Security team — All locations
Check dead zones + basement
  • Ch1 General Ops — all holders confirm
  • Ch2 Security — Todd's team + leadership confirm
  • Ch3 Emergency — monitor check, do not transmit
  • Verify basement + stairwell coverage
View Radio Reference card →
9:00 AM
Call Meeting to Order
5 min Chair Brita Horn — Main assembly hall
9:05 AM
Prayer / Pledge of Allegiance / National Anthem
11 min TBD
9:16 AM
Chair Remarks & Agenda Overview
4 min Chair Brita Horn
9:20 AM
Report from Rules Committee
15 min Wayne Williams
Rules in effect + how we vote. 30% threshold for primary ballot placement.
  • 30% of votes cast required for primary ballot placement
  • If no candidate reaches 30% on second ballot, top two go to primary
  • Paper ballots, hand count by Teller Committee
  • 2 observers per campaign during vote counting
  • Wayne needs 2 assistants (Perry Will, Mike Lynch)
9:35 AM
Initial Credentials Committee Report
15 min Adrienne Sandoval
Preliminary delegate count
9:50 AM
Elevate Alternates
10 min Credentials Committee
Fill vacant delegate slots. Done by County Chair per county bylaws.
  • Each county has its own elevation process per their bylaws
  • County chairs must have printed copy of their bylaws on hand
  • Elevated alternates become full delegates with voting rights
10:00 AM
Speeches from Congressional Delegates
40 min CD delegates — 5 min each
10:40 AM
BREAK
15 min
10:55 AM
Candidate Speeches — US Senate
75 min 15 min per candidate
12:10 PM
Final Credentials Report
10 min Adrienne Sandoval
Total delegates ELIGIBLE TO VOTE
12:20 PM
VOTE — US Senate
30 min Teller Committee — Priscilla Rahn
Paper ballots, hand count. 2 observers per campaign.
  • Paper ballots distributed by Teller Committee (50+ tellers)
  • Hand count — no electronic voting
  • Each campaign gets 2 observers during counting
  • 30% threshold required for primary ballot placement
  • If no candidate at 30% after 2nd ballot, top two advance
  • Priscilla Rahn (Teller Chair) — (720) 331-1026
12:50 PM
LUNCH BREAK
45 min
1:35 PM
Candidate Speeches — Governor
60 min 15 min per candidate
2:35 PM
VOTE — Governor
30 min Teller Committee
3:05 PM
Candidate Speeches — Lt. Governor
45 min 15 min per candidate
3:50 PM
VOTE — Lt. Governor
20 min Teller Committee
4:10 PM
Candidate Speeches — Secretary of State
20 min
4:30 PM
VOTE — Secretary of State
10 min Teller Committee
4:40 PM
Candidate Speeches — Attorney General
20 min
5:00 PM
VOTE — Attorney General
10 min Teller Committee
5:10 PM
Candidate Speeches — State Treasurer
20 min
5:30 PM
VOTE — State Treasurer
10 min Teller Committee
5:40 PM
Results & Adjournment
Chair Brita Horn
Saturday Vendor / Candidate Tables — Massari Arena
Exhibition Hall — Saturday Vendors & Candidates

From mega form submissions. Table numbers TBD.

Cory Parella SOS Candidate — CANDIDATE table + 1/2 Page Color ad [PRE-BANNED — decision needed]
Christina Mascarenas Tuxedo Cat Communication — VENDOR table
Robin Hollenbeck City Publications 5280 — 1/8 Page Color ad
Rep. Scott Bottoms Candidate for Governor — 2x CANDIDATE tables + Front Cover ad
Frank Vaughn COS Action — VENDOR table
Jolynn Allen AIS Medicare & More — VENDOR table
J.J. McKinzie Candidate for SoS — CANDIDATE table
Jack Cutter Michael Allen for Colorado — CANDIDATE table + Inside Front Cover ad + Side Wall Signage
Maria Orms Candidate for Governor — CANDIDATE table + 2x Side Wall Signage
Jay Liu Local First Alliance — VENDOR table + 1/2 Page B&W ad
Michael Badagliacco Colorado DOGE Report — VENDOR table
Alex Landin Truth and Liberty — VENDOR table
Matthew Koontz Log Cabin Republicans of CO — VENDOR table
Paul Mathew "Matt" Clark Self — VENDOR table
Jason Lupo Candidate for GOP Chair — CANDIDATE table + 1/2 Page Color ad
Michelle Gray HD60 Candidate — CANDIDATE table + 1/2 Page B&W ad
Danielle Pond Candidate — CANDIDATE table + 1/2 Page Color ad
Bob C. Brinkerhoff Candidate for Governor — CANDIDATE table
Marla Reichert Victor Marx for Governor — Main Stage + 4x tables + 2x Coffee Stations + Wifi + Hospitality Room
Aubree Adams Every Brain Matters — Main Stage Sponsor + 1/2 Page Color ad
Christy Fidura Tina Peters — 1/8 Page B&W ad
Jaden Varela Business — 1/8 Page B&W ad
Additional Vendors (from Mission Central — not yet on mega form)
Beef Growers Beef sticks donation
CO Beverage Association Water/drinks donation
CO Builders Association Hi vis vests / T-shirt funding
CO Right for Life Scott Shamblin — called for table sponsor
CSSA Joel Sorensen / Daniel Fenason — called for table sponsor
Pueblo Chamber of Commerce Comp table — Duane Nava, via Christy
Jefferson County GOP Rich Wyatt — VENDOR table (migrated from old form)
Check-In Procedures
Delegate Check-In Flow
1
Go through metal detector
2
Receive lanyard (color by role — see below)
3
Check ID against delegate list — DL scan
4
If NOT on list: document on provided paperwork, flag for Credentials Committee
5
Collect badge fee: $50 delegates / $40 alternates
6
Distribute delegate packet (sorted by county in tubs)
Lanyard Colors
Lanyard & Access Levels
ColorRoleAccess
RedLeadershipAll areas
WhiteDelegatesFloor + general areas
GreenGuestsGeneral areas only
YellowVendorsVendor area + general
AP (Special)Floor NominatorsFloor access for nominations
Escalation Protocol
3-Level Response
Level 1 — De-Escalate Trigger: Verbal disruption / heated argument
Action: Peer mediator engages on scene
Script: "How can I support you right now to make this a positive experience?"
Radio: Code 1
Level 2 — Escort Trigger: Mediator cannot resolve / physical posturing
Action: Security team responds — escort to cooling area
Radio: Code 5
Level 3 — Remove Trigger: Refusal to comply / physical contact / threat
Action: Remove from premises — document incident — notify chair
Who: Todd's team + law enforcement if needed
Radio: Code 10
Radio Channels
Communications
ChannelPurposeWho Has Access
Ch 1General OperationsAll radio holders
Ch 2SecurityTodd's team + leadership
Ch 3Emergency OnlyAll radio holders (monitor only)

Radio Inventory: Sean (5 Baofeng BF-888S), Tonya (12 Baofeng BF-888S), Christy (4 JJCC + TBD Midland) — Frequency-lock before distribution

Pre-Ban / Do Not Credential
Flagged Individuals
Cory Parella — Prior disruption history + restraining orders
Steven Varela — Prior assembly disruption history
Josh Salem — Prior assembly disruption history

Note: Parella signed up as volunteer + paid $600 for booth/ad — decision needed on refund.

Checkpoint Security Procedure (Refined)
Non-Lanyard Individual — Step-by-Step
1
Stop individual. "For safety purposes, everyone must check in."
2
Request valid photo ID. If refused or unavailable → RED FLAG → call security immediately.
3
Ask: "Who are you with?" Document name + phone number from ID.
4
Ask: "What is your purpose for attending?" Must be one of: delegate, chair, authorized guest, GOP staff, vendor, volunteer, or media with press pass.
5
If accompanying someone: Ask them to call that person to come to the checkpoint. If companion cannot be produced → ESCALATE
6
If compliant: Issue appropriate colored lanyard. Direct to correct area.

Two-strike rule: Anyone who (1) refuses ID AND (2) cannot produce their companion or identify their purpose → immediate Code 5 escalation. No independent observers or unrelated invitees permitted.

Valid Attendee Categories
Who Is Allowed & Their Lanyard
CategoryLanyardRequirements
DelegateWhiteOn delegate list, photo ID verified
AlternateWhite (if elevated)Elevated by Credentials Committee
County Chair / OfficerRedOn officer list
Authorized GuestGreenAccompanying a delegate. First-come, first-serve seating. Cannot sit in delegate section.
GOP StaffRedOn staff list
VendorYellowConfirmed vendor table purchase. Vendor checkpoint.
VolunteerTBDOn volunteer roster
Media (Press Pass)TBDMust have approved press credential. Designated media area only. No live links.
Campaign NominatorAPOn candidate's submitted nomination list. Floor access for nomination only.
VIP GuestRedPre-approved list from VIP room holder (e.g., Scott Bottoms campaign). Must be submitted in advance.
Candidate Nomination Lists
Campaign Check-In Requirements

Each candidate campaign must submit a list of people attending to nominate or support them on the floor. This list is required for security check-in.

Deadline: Tuesday, April 8

Submit to: Tonya / Christy

List must include: Full name, role (nominator, campaign staff, guest), phone number

Hospitality rooms: Campaigns with large delegations should secure a hospitality room. Still available — reach out via vendor/candidate purchase form. Based on availability, act quickly.

Badge Fee Reference
Bylaws & Fee Collection

Fee: $50 delegates / $40 alternates — set by county chairs

Bylaws position: Fees are allowable but not strictly required by statute. Dave Williams ran a bill to prohibit fees — it did not pass.

Fiduciary issue: County chairs collecting fees on behalf of the state party and not remitting them is a financial accountability problem under Executive Committee oversight (Article 5).

Fallback: Direct invoicing to individual delegates via Stripe payment links if county chairs withhold.

Need ~80% collection to cover venue costs. Currently ~50% collected. Individual invoicing expected to recoup additional 25-30%.

Voting Procedures
Ballot & Teller Information

Ballot type: Paper ballots, hand count

Threshold: A candidate needs at least 30% of votes cast to be placed on the primary election ballot. If no candidate reaches 30% on second ballot, top two candidates are placed on the ballot.

Teller Committee: Priscilla Rahn (Chair) — 50+ tellers needed

Observers: 2 observers per campaign during vote counting

County chairs: Must bring at least one printed copy of their county bylaws (required for alternate elevation process)

Media
Media Area & Rules

Location: Designated media area (one spot only)

No live links of the meeting

2 separate entries: one for candidates/media, one for general admission

Signage Requirements
QR Codes & Posted Signage

QR codes + "Text to 5-digit code" signage — displayed in multiple places in every venue

Rules signage — bright red, laminated, large font (see below)

Directional signs — registration, assembly hall, vendor area, restrooms

Lanyard color guide — posted at registration station

Maps — printed copies at registration + linked digitally

Food & Catering
Food Service

Catering contact: Jerry Carter — jerry.carter@elior-na.com

Food costs not included in sponsorships — must pay through CSU Pueblo Catering. Assembly Committee Chairs will assist.

Breakfast Sponsorship: $500 (banner/logos displayed, 3 hours)

Lunch Sponsorship: $500 (banner/logos displayed, 3 hours)

Coffee Station Sponsorship: $1,000/station (banners all day)

Venue Rules — Post in Every Room
Assembly Conduct Rules
No negative signage
No denigrating candidates
No stomping, booing, or hissing

Format: Bright red, laminated, large font. Post in every room and hallway.

Incident Room
Emergency Location

Location: Admin Building Basement

Show route to: All Tier-1 people + their spouses

When: Wednesday 4/9 during security briefing

Key Contacts
Leadership & Operations
Brita Horn
COGOP Chair
brita@cologop.org
Alec Hanna
Executive Director
(262) 347-9532
Tonya Van Beber
Assembly Committee Chair
(970) 590-7141
Christy Fidura
National Committeewoman / Co-Chair
(719) 600-8288
Sean Steele
Technical Operations
(720) 979-1343
Committee Chairs
Adrienne Sandoval
Credentials Committee Chair
(970) 222-3238
Priscilla Rahn
Teller Committee Chair
(720) 331-1026
Wayne Williams
Rules Committee
Shana Black
Bylaws Committee
(619) 405-6623
John Post
Sergeant at Arms
(719) 369-4629
Nancy Pallozzi
CRCAS Chair
(720) 353-3171
Venue & Logistics Contacts
Todd Whittemore
CSU Pueblo Campus Security
(719) 406-2105
Brandon Samora
OSC/Massari Auxiliary
(719) 214-7936
Tyler Lundquist
Media Center — Massari Screens
(719) 469-0079
Jerry Carter
Food / Catering
jerry.carter@elior-na.com
Web App & Program
Digital Program & Ad Sales

Public web app: cogop-assembly.pages.dev

Includes: agenda, candidates, FAQ, safety info, lanyard guide, seating rules, venue maps, code of conduct

Program in app: Full printed program available digitally via QR code. Saves ~$3K in printing costs for 7 pages of rules/resolutions. Physical programs limited to delegate packets only.

Ad sales: Candidate and vendor ads available in the web app. Contact Tonya. Revenue goes to assembly costs.

QR codes: Posted in every building + hallway. Links to public app.

Text-to-number: For real-time security updates. Number TBD — need to secure before Friday.

Command Post
Sean's Operations Center

Friday position: Foyer overlook — glass room at top of stairs by elevator. Eyes on ballroom, vendor hall, main entry.

Saturday position: Massari Arena overlook — above checkpoint where delegates enter.

Equipment: Desk, laptop, monitor, all radios, whiteboard/easel (bring own), venue maps

Support: 2 military assistants for radio ops + command support

Radio blotter: All radio comms transcribed and logged in real time

Sean leaves command post briefly to cast personal votes, assistants maintain post.

Printable Assets
🚫
Assembly Conduct Rules Poster
Navy/red poster — post in every room and hallway. Letter size.
🏷
Lanyard Color Guide
Post at registration — shows all 5 colors and access levels. Letter size.
Delegate Check-In Procedure
6-step registration flow with badge fees. For volunteer stations. Letter size.
Escalation Protocol Poster
3-level response with codes and de-escalation scripts. Letter size.
📻
Radio Quick Reference Card
Channels, codes, escalation, incident room. Landscape. STAFF ONLY.
Venue Maps
Maps — Occhiato, Massari, Campus

Maps to be linked here — digital + print versions

Ensure copies at registration station and in the overall printed document.

Payment Information
How to Pay
Delegate Badge$50
Alternate Badge$40

Mail checks to: PO Box 4585, Greenwood Village, CO 80134 (preferred — no processing fees)
Payable to: Colorado Republican Committee
Pay by phone (CC): Call Alec Hanna at (262) 347-9532 (~4% WinRed fee)
Pay online: WinRed link TBD

Security — Internal Staff Only
Persons of Note — Pre-Ban List
Cory Parella SOS Candidate / Former volunteer
Prior disruption history + restraining orders
Signed up as volunteer + paid $600 for booth/ad — refund decision pending
Phone: (720) 609-0285 • Email: cory.storytella@gmail.com
ACTION: Do not credential. Do not admit.
Steven Varela Prior assembly disruption history
ACTION: Do not credential. Do not admit.
Josh Salem Prior assembly disruption history
Photo available in graph
ACTION: Do not credential. Do not admit.

Additional agitators to be added from voice drop list. Printed doc with photos for Todd / Victor Marx security team.

Checkpoint Procedure — Full Detail
1
Stop individual. "For safety purposes, everyone must check in."
2
Request valid photo ID. If refused → RED FLAG → call security immediately.
3
"Who are you with?" Document name + phone number from ID.
4
"What is your purpose for attending?" Valid: delegate, chair, authorized guest, GOP staff, vendor, volunteer, media with press pass.
5
If accompanying someone: Ask them to call that person to the checkpoint. If no companion produced → ESCALATE
6
If compliant: Issue colored lanyard. Direct to correct area.

Two-strike rule: Refuses ID + cannot identify purpose/companion → immediate Code 5. No independent observers. No unrelated invitees.

De-Escalation Scripts
Code 1 — Peer Mediator "How can I support you right now to make this a positive experience?"
Stay calm. Listen first. Don't argue. Offer to find their person.
Code 5 — Security Escort "What do I need to know to help you right now so we keep today positive?"
Escort to cooling area. Do not engage in debate. Document name + incident.
Code 10 — Removal No script. Remove from premises. Document everything. Notify chair immediately.
Todd's team + law enforcement if needed. Radio Ch 3.
Incident Room

Location: Admin Building Basement

Briefing: Show route to all Tier-1 people + their spouses on Wednesday April 9 during security walkthrough

Purpose: Mass casualty / mass event safe room. Pull up maps, coordinate response, stage law enforcement.

Command Post Positions

Friday — Foyer Overlook: Glass room at top of stairs by elevator. Eyes on ballroom, vendor hall, main entry. Sean + 2 assistants.

Saturday pre-9am — Massari Lobby: Overlook above checkpoint where delegates enter Massari Arena.

Saturday 9am+ — Glass Overlook: Move to overlook above arena floor once assembly starts.

Equipment: Desk, laptop, monitor, all radios, whiteboard/easel, printed maps, printed persons-of-note doc

Radio blotter: All comms transcribed in real time

Concentric Ring Model

Security operates in escalating rings. If Sean shows up, it's already a bad day.

Ring 1 — Peer Mediators Assigned friendlies near incident. First contact. De-escalate on scene.
Ring 2 — Christy / Tonya / John Post "Mom pulling the car over." Direct intervention. Firm but supportive.
Ring 3 — Sean / Todd's Team / Law Enforcement Command post dispatches. Physical escort or removal. Documentation + incident report.
Caracas System Security

Risk: Craig Steiner has God-mode access. Zero security protocols. Anyone at his level can change data with no audit trail.

Nancy: Giving access to anyone who asks, including permission to create new users.

Mitigation: Manual snapshots taken by Sean. Can detect changes but cannot attribute who made them.

Fallback: If system is nuked, Sean can spin up replacement instance from backups.

Do not confront Craig or Nancy pre-assembly. Post-assembly: full audit and system replacement.

Nancy Pallozzi — Psych Approach

Include Nancy on Apr 1 + Apr 8 team calls. Purpose: accountability through visibility.

Sean's line: "In ensuring assembly rolls smoothly, we have taken the appropriate precautions to ensure that data is secure."

If pressed: "That's a great question. Let's take that offline."

Goal: She knows eyes are on her. She acts accordingly. Do not tip our hand on specific findings.